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Malt Strategy
Milla AbbasMA

Milla Abbas

Senior Executive Assistant

€490/day
Frankfurt am Main, DE
8-15 years
Microsoft Office
SAP Concur
slack
Executive Support
Calendar Management

Average response time: 1 hour

About Milla

I work as an Executive Assistant supporting senior leadership in fast-paced, international environments – currently within Real Estate Investment and the BlackRock Investment Institute.

Over the past years, I have built strong experience partnering closely with C-level executives, managing complex calendars, international travel, and high-level meeting preparation across multiple regions. My role goes far beyond administrative support – I act as a trusted interface across teams, ensuring smooth communication, structure, and execution in dynamic environments.

I particularly enjoy working in environments where things move fast, priorities shift, and a high level of discretion and ownership is required. Whether it’s preparing executive materials, coordinating stakeholders across countries, or keeping operations running seamlessly in the background – I take pride in being a reliable and proactive partner.

My background spans corporate, financial services, and start-up environments, which has helped me develop a flexible and solution-oriented mindset.

Currently, I am open to exploring new opportunities where I can continue to grow within senior-level executive support, ideally in international and high-performance environments.
Banking and Financial Services
Real Estate
Education Systems, Research, and Universities
Hotel industry

  • German

    Native or bilingual

  • English

    Native or bilingual

Can work on-site
Frankfurt am Main (up to 20km)

Experience

  • BlackRock (Netherlands) B.V. Asset Management and Financial Services
    Admin Business Partner
    BANKING AND INSURANCE
    May 2025 - Today (1 year and 1 month)
    Frankfurt am Main, Germany
    Admin Business Partner (Maternity Cover, Fixed-Term Contract) – Frankfurt am Main Supporting the Real Estate Investment team across Germany, the Netherlands, Spain and France, with additional executive support to the COO DACH and the Chief Investment Strategist DACH & Eastern Europe (BlackRock Investment Institute).

    Managing complex international calendar structures

    Coordinating cross-border stakeholder communication

    Organising international travel and expense processes

    Coordinating NDA approvals and signature workflows (UK & EU)

    Preparing, structuring and following up on Project Control Group (PCG) meetings, including tracking action items

    Providing operational and administrative support to senior leadership
    Real Estate Investment Support C-Level Support Travel & Expense Management (Concur) Executive-Level Administrative Support
  • Focused Energy GmbH Deep-Tech
    Executive Assistant (Fixed-Term Engagement)
    ENERGY AND UTILITIES
    January 2025 - April 2025 (3 months)
    Darmstadt, Germany
    Executive Assistant (Fixed-Term Engagement) – Darmstadt Providing executive-level support to the President & Chief Science Officer in a high-growth, innovation-driven deep-tech environment.

    Managing complex calendars, international travel and high-level meeting logistics for executive leadership and external stakeholders

    Coordinating preparation of presentations, briefing materials and strategic workshop documentation in collaboration with scientific, engineering and operations teams

    Ensuring timely distribution of decision-relevant documentation to support leadership alignment and execution

    Organising and facilitating on-site and virtual meetings, executive workshops and
    cross-functional sessions
    Microsoft Office & Google Workspace
  • ISG Deutschland GmbH
    Personal Assistant & Team Lead Office Management
    CIVIL ENGINEERING
    January 2023 - December 2024 (1 year and 11 months)
    Frankfurt, Germany
    Personal Assistant & Team Lead Office Management – Frankfurt am Main Executive support to the Managing Director Central & Eastern Europe and Board-level
    support to ISG Switzerland, as well as strategic administrative support to the HR Director Fit Out.

    Managing complex executive calendars and coordinating cross-border leadership meetings (Germany / Switzerland)

    Planning international travel and overseeing expense management for senior leadership

    Preparing board reports, executive presentations, minutes and high-level correspondence (DE/EN)

    Acting as key interface between executive management, HR, finance and project teams

    Supporting HR governance processes, including weekly leadership meetings, references and organisational structure updates

    Additional Responsibility: Team Lead Office Management (from 08/2023)

    Professional leadership and coordination of a 2.5 FTE office management team

    Overseeing the Performance Development Review (PDR) process and related reporting

    Supervising office operations, supplier management and workflow optimisation
    Office Operations Management Team Leadership Executive-Level Administrative Support
Check out Milla's experience

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Education

  • Apprenticeship as Hotel Specialist (Hotelfachfrau)
    Berufsausbildung (Apprenticeship)
    2012
    Mercure Hotel (Accor Hotels) – Koblenz Focus: Front office, guest services, hotel operations, administration

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