Katrin Bauer, Virtual Assistant, Online Business Manager

MiNODES

Executive Assistant to Managing Directors

Berlin Area, Germany

October 2017 - June 2018 (8 months)

plista

Executive Assistant to Global MD, Michel Gagnon

Berlin Area, Germany

July 2017 - September 2017 (2 months)

plista GmbH

Executive Assistant to Global Managing Director, Jana Kusick

Berlin und Umgebung, Deutschland

September 2016 - June 2017 (9 months)

-Direct support to Global Managing Director including daily strategic and operational topics, and support in making consistent decisions and serving as liaison between the MD and the management team -Independent execution of administrative tasks and ownership for accomplishing new and different ad hoc requests -Independent e-mail correspondence in German and English language with management team, clients, team member, Global GroupM & Xaxis stakeholder as well as international plista colleagues and maintenance of calendar, CRM, confluence, and JIRA-ticket systems -Coordination and support with defining processes, tracking tasks, to-dos, and progress on most important projects as well as ongoing sparring partner to the Global MD on delicate topics to support her wished outcome into instructions and thoughts into emails, creative concepts, presentation and strategic documents -Maintain MD´s professional and private schedules, appointments, travel arrangements, ongoing tasks as well as preparation of agendas, content preparation and recaps of all meetings/travels -Organization, preparation, follow-up, and documentation of several meetings (e.g. management meeting, monthly “All Hands & All Heads” meetings, GroupM & Xaxis stakeholder and external client meetings) by creating meeting notes, setting up agendas, coordinating all participants, managing needed preparation of all stakeholders and taking care of meeting minutes, monitoring progress of open tasks. This also includes planning and organizing external meetings, events and business trips. -Daily summary of most important industry & team news (e.g. mergers, competition watch, birthdays, new hires,..) as well as constant improvement of knowledge by participating in educational opportunities, reading professional publications, and maintaining personal networks -Keeping all information provided by Global MD confidential at all times and being a trustworthy “feedback giver” -Liaise with internal staff at all levels

plista GmbH

Executive Assistant to Managing Director, Jana Kusick

Berlin

July 2015 - September 2016 (1 year1 year and 2 months)

-Direct support to Global Managing Director including daily strategic and operational topics, and support in making consistent decisions and serving as liaison between the MD and the management team -Independent execution of administrative tasks and ownership for accomplishing new and different ad hoc requests -Independent e-mail correspondence in German and English language with management team, clients, team member, Global GroupM & Xaxis stakeholder as well as international plista colleagues and maintenance of calendar, CRM, confluence, and JIRA-ticket systems -Coordination and support with defining processes, tracking tasks, to-dos, and progress on most important projects as well as ongoing sparring partner to the Global MD on delicate topics to support her wished outcome into instructions and thoughts into emails, creative concepts, presentation and strategic documents -Maintain MD´s professional and private schedules, appointments, travel arrangements, ongoing tasks as well as preparation of agendas, content preparation and recaps of all meetings/travels -Organization, preparation, follow-up, and documentation of several meetings (e.g. management meeting, monthly “All Hands & All Heads” meetings, GroupM & Xaxis stakeholder and external client meetings) by creating meeting notes, setting up agendas, coordinating all participants, managing needed preparation of all stakeholders and taking care of meeting minutes, monitoring progress of open tasks. This also includes planning and organizing external meetings, events and business trips. -Daily summary of most important industry & team news (e.g. mergers, competition watch, birthdays, new hires,..) as well as constant improvement of knowledge by participating in educational opportunities, reading professional publications, and maintaining personal networks -Keeping all information provided by Global MD confidential at all times and being a trustworthy “feedback giver” -Liaise with internal staff at all levels

VUT e.V.

Membership Manager at VUT e.V. (German Association of Independent Music Companies)

January 2014 - June 2015 (1 year1 year and 5 months)

• Development, implementation and evaluation of a mid-term and long-term strategy for the membership services • Project assistance and further development of the member’s annual main event “VUT Indie Days” • Involvement into, administration of and providing information to all membership related committees (professional working group of publishers, professional working group of self promoting artists, members’ committee, regional groups’ committee) • Acquisition of new members, transfer of information and knowledge using up-to-date digital methods and techniques • Implementing a membership survey and assuring an active participation of the members (Dec 2014 the VUT had around 1300 active members) • Consulting entrepreneurs (focus on the launch of a music label)

strandgutmedia GmbH

Booker

September 2013 - November 2013 (2 months)

• Responsible for booking artists/celebrities for the daily TV talk show „inka!“ • Artist, label and management liaison • Coordination of the artist’s travel arrangements to and from the studio • Administration of contracts and other legal matters regarding the artist • Coordination of order processes of books and CDs for the editorial staff

Zalando SE

Team Assistant Technology

January 2013 - August 2013 (7 months)

• Assistant to three Chief Executives • Acting as a key contact for 350+ Technology Professionals • Supporting HR department and coordinating the onboarding process of the Technology Team • Administrative tasks • Travel management • Providing assistance on projects and assuming responsibility for small projects • Organising talks, conferences and events • Overseeing and co-ordinating projects and meetings with clients

Berlin Music Week, Kulturprojekte Berlin

Assistant to Project Director

March 2012 - September 2012 (6 months)

• Supporting Project Director with all relevant departments: Budget, conception, networking, project development and controlling, preparation and follow-up of appointments and public appearances, partner and customer acquisition • Leading office management and back office: Filing, protocols, providing information on all involved project departments • Operations and communications between Project Management and Administration • Conducting, supervising, monitoring and accounting of requests of quotations and commissions • Coordination of all appointments and requests • Participation at partner meetings, preparation of protocols and follow-up of all planned work procedures • Concept development and drafting contracts for different co-operations • Assisting with the controlling and administration of the event’s budget • Independent coordination, guidance and management of different project modules and sub-projects • Recruitment and coordination of volunteer workers • Post-production and finalization of the project at the end of the event

LiveMusicStage.com // Jenkatehdas Oy

Production Manager

Helsinki, Finland

January 2012 - February 2012 (1 month)

Music Export Finland

Project Assistant

Helsinki

June 2011 - October 2011 (4 months)

I was a Project Assistant within the projects Popkomm Berlin, Reeperbahn Festival Hamburg and Music & Media Finland Conference.

Campus Entertainment

CEO

August 2010 - June 2011 (10 months)

ExSpo

Marketing Officer

August 2009 - June 2010 (10 months)

Katrin Bauer

Virtual Assistant, Online Business Manager

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